Derah DocsPurchasing
Track what you buy and from whom.
Add suppliers
Go to Purchasing → Suppliers → Add Supplier. Enter the supplier name (required), plus any contact info you have: contact person, email, phone. Use the notes field for payment terms, preferred delivery days, or minimum order amounts.
Create a purchase order
Go to Purchasing → Purchase Orders → New PO. Select the branch receiving the order and the supplier you are ordering from. Then add lines: pick an ingredient, enter the quantity, and set the unit cost. The system calculates line totals and the overall PO total automatically.
Receive items
When your order arrives, open the PO and enter the received quantity for each line. Click Receive Items. Received quantities immediately increase your inventory at that branch.
You can receive partially — enter what arrived now and come back to receive the rest later. The PO stays in Partial status until everything is received.
PO statuses
| Status | Meaning |
|---|---|
| Draft | Created but not yet sent. Fully editable. |
| Placed | Sent to the supplier. Awaiting delivery. |
| Partial | Some items received, but not all. |
| Received | All items fully received. |
| Cancelled | PO was cancelled. No further receiving. |